Notice of AGM

29 Jan 2014 @ 12:00 GMT

Saturday 15th February 2014, 12.30pm, Aberdeen

Scottish Touch Association AGM

Date: Saturday 15 February 2014 at 12.30

Venue: Woodside Sports Complex, Station Road, Aberdeen, AB24 2UL

  1. Welcome

  2. Annual Reports (incl. Financial Statement)

  3. Special Resolution*

  4. Election of Board**

    1. President
    2. Director of High Performance

    3. Director of Volunteer Management
    4. Treasurer
    5. Secretary
  5. Close


*Special Resolution

Proposed by: Peter Faassen de Heer
Seconded by: Ailsa Falconer

It is proposed that this meeting approves the following three additions to the Articles of Association of the Scottish Touch Association Ltd (STA).  The first two additions are required for the successful application to the Office of the Scottish Charity Regulator (OSCR) to allow the STA to assume Charitable Status.  Assuming Charitable Status will assist in fundraising activities for the STA as well as enhancing its integrity and legitimacy.  The third addition is to clarify the meaning behind the existing Articles in relation to the election of the Secretary and Treasurer.

First addition:

Purposes

2.      The Company’s purposes are to advance public participation in sport by:

(a)    providing the opportunity for anyone to play and enjoy Touch irrespective of location or ability;

(b)    attaining excellence in the Touch support network to develop the sport; and

(c)    making Scotland competitive in international Touch.

 

Second addition:

Winding-up

55.   If the Company is to be wound up or dissolved, the winding-up or dissolution process will be carried out in accordance with the procedures set out under the Charities and Trustee Investment (Scotland) Act 2005 and the Scottish Charitable Incorporated Organisation (Removal from Register and Dissolution) Regulations 2011.

56.   Any surplus assets available to the Company immediately preceding its winding up or dissolution must be used for purposes which are the same as - or which closely resemble - the purposes of the Company as set out in these Articles 

Third addition:
41.   The Members in an annual general meeting shall elect:

(a)   up to six Directors;

(b)   a Secretary; and

(c)    a Treasurer,

in each case from nominations made in accordance with article 35.  No Director shall be entitled to serve more than six years continuously (unless he is elected separately as a President in terms of Article 54) but will be eligible for re-election after an interval of one year.

**Election of Office Bearers 
In accordance with Scottish Touch’s current Articles of Association, The President must be elected every year, David Matthew is putting himself up for re-election.
One third of the Directors must retire from office at each AGM, as all Directors have been in post for the same time, it has been decided that those that have served for the longest either on the the current Scottish Touch Board or the previous Scottish Touch Ordinary Committee. Those Directors are the Director of High Performance, Mikey Short and the Director of Volunteers, Peter Fassen de Heer. Both have opted to put themselves forward for re-election.
The positions of Secretary and Treasurer must be elected every year. Both Ailsa Falconer and Hugh McMichael Senior have opted to put themselves forward for re-election.
Any other members wishing to nominate themselves for any of the 5 positions above should submit their nominations to the Secretary (secretary@scottishtouch.org.uk) by Thursday 13th February or on the day itself, either by using the nomination form (Click Here) by email or by copying the body of a text into an email. A seconder is required for all positions.

Please note that all members can vote in the election of the President. Only the nominated representative from each of the  Regional Associations are entitled to vote for the other positions.

Quorum
Please note we require a quorum of 30 members to attend this event including a nominated  representative from each of the Regional Associations from Edinburgh, Glasgow, Central and North East Scotland. 
Timescales
The meeting should be finished in under an hour. Those Board members not involved in National Squad duties will be available for the hour before and hour after the AGM and would be delighted to discuss any topics with members.

Proxy

Members may appoint a proxy to attend and vote at the AGM on their behalf. Notice of such appointment must be given to the Secretary (secretary@scottishtouch.org.uk) not later than Midnight on Thursday 13 February. The form (Click Here) should be completed or the text copied into an email and returned.

Previous Minutes

If you want to read the minutes from the last AGM, please click here, for the download.